ChildCareOS keeps your enrolment, attendance, staffing, and CWELCC funding data live in one place, with the source document behind every number. Then it produces the filing itself: reconciliations, wage workbooks, licensing surveys, board counts, deadlines. On demand, not once a year under deadline pressure.
CWELCC funding arrives as four separate pools. Each pool has its own calculation rules, and the order you apply those rules in changes what you receive. That order has changed three times in four years. The model itself often arrives months into the year it applies to.
Clawbacks show up as a surprise, not a forecast. The same licensing survey gets filed once per site, by hand, every time. Quarterly wage workbooks mean an evening lost lining up four pay pools against a payroll export. None of this is optional. All of it currently lives in spreadsheets, rebuilt from scratch, against PDFs that change mid-year.
Childcare software has spent a decade on parent messaging and educator scheduling. The Executive Director's government work, the part that determines whether the centre keeps its funding, still runs on manual spreadsheets and institutional memory.
Four CWELCC funding pools tracked against actual spend, all year. See a projected shortfall in month six, not in the letter that arrives in month twelve.
Your payroll export in, the county wage workbook out: staff rows, all four wage funding pools in the right order, financial summary, ready to file.
Capacity and enrolment counts pulled straight from your live roster. Answers sit ready before the filing window opens. You confirm, you sign, you're done.
Attendance-by-grade-band filings for your school board partners, computed from the same live attendance data. One source, every site, no separate manual count.
Every filing you owe, monthly reports through licence renewals, on one calendar. When a funding formula or guideline changes mid-year, you hear about it before the next deadline, not after.
No number in ChildCareOS floats free. Click any figure and see the attendance register, payroll export, or subsidy report it came from. That is what you hand to your board, your county, or your successor.
1. In
Your documents.
Attendance registers, payroll exports, subsidy reports. Whatever you already have, in whatever format you already keep it.
2. Live
One roster, always current.
Enrolment, attendance, staffing, and funding data in one place, with the source document linked behind every value.
3. Out
Your numbers, filed.
Reconciliations, wage workbooks, surveys, and board counts, generated on demand with provenance attached.
A number, and where it came from
Your reconciliation
$1,847,320
Pay equity pool
County benchmark
$1,899,720
Pay equity pool
Plain language
The gap comes from the order wage floor and pay equity were applied. The guidance does not specify the order. Source: Q2 payroll export, row 14, and the June funding parameters file.
ChildCareOS is built with a multi-site Ontario operator, in the CWELCC era, working from real attendance registers, payroll exports, and licensing filings. It is not a parent app. It does the back-office government work no other childcare software touches.
Built with Ontario operators, for Ontario operators, starting with the CWELCC funding rules that apply right now.
Child and family data never leaves your operator's private instance. It is never stored on, processed by, or visible to this website. This site only collects the work email you choose to give us below, for the purpose of following up about early access.
Opening early access to Ontario operators. Enter your email and we'll be in touch.
Thanks. We will be in touch.
Something went wrong. Please email hello@childcareos.ca directly.
We will only email you about ChildCareOS. No spam.